How to Write a Powerful Capability Statement for Government Contractors

What’s the Goal of a Functionality Assertion?

Authorities contracting has developed into a really aggressive market, due to its potential for being very worthwhile. Firms of all sizes, from small, micro-firms with one worker to massive, mega-firms with 1000’s of staff have been profitable in promoting services to authorities companies on the federal, state, metropolis, county and municipal ranges.

Nevertheless, competitors has heightened as extra corporations attempt to break into, be aggressive in, and keep profitable on this market. 5 years in the past, nobody knew what a Functionality Assertion was, and now, it’s a crucial instrument that will help you be as profitable as attainable, it doesn’t matter what measurement firm you symbolize.

One other complicating issue is that fewer individuals are employed by the federal government to deal with outreach and acquisitions. Because of this contractors should know tips on how to distill the knowledge that’s most essential to a selected decision-maker, state it in a transparent, concise method, and reinforce its significance to the prospect, much more so than prior to now.

Profitable companies use their Functionality Assertion for quite a lot of functions:

o Required in lots of authorities registration processes

o A door-opener to new companies

o Proof of qualification

o Proof of previous efficiency

o It’s going to set your aside out of your rivals

Functionality Assertion Format

A Functionality Assertion needs to be very temporary (only one or 2 pages), to the purpose and particularly associated to the person company's wants. Ideally, it’s a dwelling doc that can change relying on the focused company. Why is that this? As a result of savvy contractors know that every company has it's personal mission and focus, and so they communicate on to these of their capability assertion.

It is crucial that the doc be visually fascinating and have related graphic parts to your organization's model and emblem. It should even be a searchable doc that may simply be despatched as a PDF file.

Subsequently, we advocate that Functionality Statements are created in Phrase or Writer utilizing a template that displays a agency's model with its personal emblem, colours and graphic identification. It is very important match all crucial data on one aspect of 1 web page. The second aspect, if completely needed, could include extra supporting knowledge essential to the focused company similar to case research of previous profitable initiatives.

Functionality Assertion Contents

The 5 key areas included in a profitable are:

1. Core competencies

2. Previous efficiency

three. Differentiators

four. Company knowledge

5. Contact data


It’s best to name the doc a Functionality Assertion. This needs to be said on the prime of the doc. This can be a time period identified via authorities contracting decision-makers, and signifies that you’ve information of the contracting course of. A Functionality Assertion must also present a agency's emblem and different branding parts, for recognition, and be freed from lengthy paragraphs, as an alternative, utilizing brief sentences and bulleted lists for fast visible scanning.

When composing a Functionality Assertion, use the next part labels: Core Competencies, Previous Efficiency, and Differentiators. These are the important thing parts that authorities patrons are on the lookout for in order that they will make a fast determination.

Present contact data, together with website and a selected individual's title, e-mail and telephone quantity, on either side (web page) of the doc.

Create a brand new doc for every company, prime or teaming alternative. This fashion every Functionality Assertion has all the knowledge it wants for that chance, and solely the wanted data.

A Functionality Assertion is ideally just one web page, one aspect. Go to 2 sides provided that completely needed.

Save and distribute as a PDF, not a Phrase, PowerPoint or different format. Save the doc along with your firm's title within the file title. Many federal companies block Phrase and Writer paperwork as a result of they could harbor viruses, nevertheless, a PDF file is far safer, normally smaller and stays visibly constant when mailed.

Core Competencies

These are brief introduction statements regarding the corporate's core competencies to the company's particular wants adopted by key-word heavy bullet factors. That is NOT every part a agency is ready to do, however the core experience of a agency, particularly associated to the company this Functionality Assertion is written for, its mission and recognized alternatives.

Previous Efficiency

Start by itemizing previous clients for what your corporation has performed related work. Prioritize beginning with associated company, to all federal to different authorities, to industrial contracts. If the previous initiatives don’t consult with the focused company's wants, don’t record it.

Tip : Ideally, embrace particular contact data for quick references. Embrace title, title, e-mail and telephone. Use this data when assembly with decision-makers. Go away this data off the Functionality Assertion if you end up sending the PDF as an preliminary outreach effort or leaving as a handout at conferences.


Doing enterprise with the federal government is extremely aggressive. Contractors have the burden of coping with this aggressive market and rising above the opposite contractors. Many corporations who’re attempting to extend gross sales to the federal government market shouldn’t have a transparent worth assertion detailing that makes them completely different from their rivals. A succinct, clear assertion that pertains to the precise wants of the company is what’s going to assist the procurement and procurement folks, this system managers and finish customers perceive why they need to choose your agency over different rivals.

Pattern Differentiator Questions:

How is your organization finest suited to the wants of this company? What’s it about your providers that make you stand out from the remainder? What’s it about your folks that provide the benefit over your rivals? Why are your merchandise higher options than the others which might be obtainable?

If these advantages cannot be clearly communicated, it’s unattainable for a decision-maker to make a transparent advice to your firm over considered one of your rivals. Many corporations fail to take this crucial step. And so they marvel why they’re lacking out on contracts.

Firm Information

Embrace one or two brief sentences with an organization description detailing pertinent historical past. Embrace: the scale of your agency, your income, the variety of staff you might have, and the standard geographic space you serve.

Tip : Readers will go to your website for extra data. Ensure your website is consistently up to date and government-focused.

Checklist Particular Pertinent Codes

  • DUNS
  • Socio-economic certificates: eight (a), HUB Zone, SDVOB, and so on.
  • NAICS (all) Don’t embrace code descriptions, simply use the numbers
  • CAGE Code
  • Settle for Credit score and Buy Playing cards
  • GSA Schedule Contract Quantity (s)
  • Different federal contract automobiles
  • BPAs and different federal contract numbers
  • State Contract Numbers
  • Identify (a selected individual)
  • Deal with
  • Cellphone (fundamental and cell)
  • Electronic mail (a private e-mail, not information @)

In case your agency has gained any awards, acquired accolades or has not reached commitments regarding that company, record them solely when you have area.

Use this data that will help you create a strong Functionality Assertion and open doorways to contracting alternatives within the federal authorities. This doc is the important thing to constructing relationship with essential decision-makers in authorities contracting, offering them with a concise description of the products and providers your corporation can present, and a constant reminder of your agency. When correctly written, a Functionality Assertion is the instrument that units your organization head and shoulders above your competitors.

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